Each value a document prints, such as weights, the number of packages, ports, parties and the invoice number, is recorded when the document is issued or uploaded. Printed facts, on the order's Documents tab, shows these values side by side, field by field, so a value printed differently on two documents is seen before the documents go out.

When two documents differ

  • A difference between two values that both come from your record or an official document is a conflict. Sending the two documents together is held in Last look until the record is corrected and the document issued again, or a reason of 10 to 500 characters is recorded.
  • A difference involving a value typed from another party's document, or rebuilt from an earlier issue, is a warning to check.
  • Each comparison names its rule: UCP 600 article 14(d), under which data in documents must not conflict, or the credit's own field.

The draft bill of lading

When the carrier's draft arrives, each of its values is compared with the shipping instructions. The draft is approved only once every difference is accepted or sent back for correction, or the comparison is skipped with a reason. A carrier file in DCSA format can pre-answer the comparison.

Official filings

The values accepted in the e-invoice system and the values on the customs declaration are typed as the filing shows them, then compared with the invoice. Nothing is copied from the invoice into a filing.

A credit's additional conditions (47A)

Each clause of field 47A can be labelled a documentary or a non-documentary condition. A documentary clause linked to a printed field becomes a check on the documents it names.

Classifying a bank's discrepancies

When a bank refuses documents, each line of its notice can be given a type from a fixed list, such as late shipment or a data conflict between documents, and the documents it concerns. The bank's text is kept as received.

Replaying past notices

Under Letters of credit, Past notices replay runs today's checks on the documents of earlier presentations as they were presented. It counts the classified lines the checks would have caught and those they would not, and the warnings they raise on presentations the bank accepted. No count is attributed to a person, and percentages appear only from 30 classified notices.

Neither the replay nor the comparisons mean that a bank would accept the documents. The examining bank decides.